Live Chat and Direct Messaging









Every visitor to your website is different. As much as we can define buyer personas, aiming to categorise our visitors and publish information they need, each one is likely to have unique questions.

These questions might not be strong enough to compel them to search out your contact page and complete a form, but enough to want to reach out to you.

Live Website Chat

In these situations, live website chat is an ideal tool. It can make the difference between answering a question that will resolve an uncertainty and the lead leaving, never to return.



73% of customers are satisfied after using live chat, higher than any other form of customer support such as email, telephone, or social media.
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The convenience of real time interactions

People prefer to buy from people.

Online retail lacks the human touch - many customers would appreciate being able to put questions to someone who can answer them accurately, and in real time. Using live chat on your website allows you to connect with leads exactly when the time is right for them.

live chat

It’s quick, easy and highly effective. Live chat provides users with immediate assistance. Waiting times are typically much less than a call centre, and users don’t have to fiddle around, selecting options using their keypads. Furthermore, live chat is a reason for users to stay on your website – something that can’t be said for an email or a telephone helpline.

The instantaneous nature of chat gives your visitors a sense of responsiveness and enhanced customer service. It lets them know you value them and want to strike up a conversation. By connecting you’ll be one step closer to the lead than your competitor is.

Proactive and reactive chat: what's the difference?

Proactive and reactive website chat

There are two different ways in which live chat can work, proactively or reactively. Most chat systems will let you work in both ways:

Proactive chat is a more sales-driven approach, one which allows your chat operatives to initiate conversation with visitors. Proactive chat is usually triggered automatically, when users act in a certain way – for example, when a visitor remains on the check-out page for a specific period, a pop-up might appear. This window might draw the user’s attention to a specific deal, or invite them to ask questions. This can be seen as obtrusive by some people, but they don't have to respond to the chat request. If you do decide to use a time trigger, make sure it’s set to start a chat a few minutes after the average user time has passed – don’t put visitors off by asking them questions as soon as they log on.

For B2C businesses proactive chat is commonly triggered by a user hesitating in a site’s checkout area. This function is designed to walk users through a sale if they stall or have a query. This ensures that full shopping carts aren’t abandoned and make it through check out. If appropriate, the representative can point users toward other purchases or services.



Jumplead’s chat allows you to monitor active site visitors and open a conversation with a particular lead (identified from Jumplead's CRM), for example if you noticed that they visited your pricing or terms and conditions pages.

Practicality and chat service management

Chat service management

There’s no doubt that live chat brings you closer to your visitors – giving your brand a human voice, and allowing you to respond immediately to their queries. Not only that, live chat is popular with users – some 92% of customers report feeling satisfied when using live chat, as opposed to 88% for telephone, 85% for email and 84% for Facebook (1).

Increasingly, customers expect to be able to engage instantly with an organisation. While live chat is one of the world’s fastest growing business technologies, many organisations are still resistant to implement it.

So why don't more companies adopt this technique?

One of the main reasons is an inability to monitor and manage the chat channel, as both parties need be present for the conversation to take place.

This is where Jumplead's live chat helps to streamline the process. When chat operators are not detected, the software automatically asks visitors to add their email address to get a response. This creates a new contact and allows your staff to reply by email or the next time they’re logged in, combining email and live chat messaging into one managed system.

Message your contacts

Live chat is generally seen as a one way, real time conversation. For B2B businesses in particular though it can be much more than this, providing an attractive alternative to a contact form.

The CRM and combined messaging inbox is also used to create and manage individual emails to your contacts. It’s easy to create a new conversation that is automatically associated with and saved against your contact.

CRM conversation transcript capture

Chat service management

Anyone who’s tried to run multiple marketing tools including a CRM system and chat system knows that it can be tricky to keep information in sync. From a visitor's point of view, they've had a conversation with you via chat on your website; if you can't remember that or act upon it, it's your fault.

This is why Jumplead auto-creates contacts and stores chat conversations in the contact's profile page, giving you a complete and actionable customer view.

Storing conversations allows you to personalise future responses – giving users the sense that they are remembered and valued. While not every live chat will result in a sale, most will provide you with valuable intelligence information you can use to drive future sales and conversions. 



Chat transcripts are a goldmine of usable data, ensuring that you are better able to close sales in future. Transcript data allows site owners to refine their content, for example, if users are repeatedly asking the same few questions, you can be sure there’s an information gap on your website.



Moreover, if users are encountering the same problem, your transcripts will help you troubleshoot potential problems. If you run a software service, this information could help you detect and resolve problems in real-time.

Transcripts also help you ensure that your representatives are offering quality service.

Making the most of live chat

Make the most of live chat

To make the most of live chat, make sure your chat representatives know your business, your inventory and the layout of your website.

Don’t presume that someone good at handling telephone enquiries will know how to manage an online chat. An effective live chat gets straight to the point, long chunks of text are a no-no.

Your representatives should know when to ask questions and when to offer solutions. Questions should be closed and direct. From a business perspective, “I see you’re thinking of buying X product, is there anything you want to know about it?” is better than “So why are you here today?”

One of the chief advantages of live chat is that it allows for greater clarity than voice communication. However, encourage your staff to sound human. Users don’t want to feel that they’re dealing with a robot. Live chat gives you an opportunity to engage clients with a human touch, so for the best results, hire experienced salespeople to manage your live chat. Your tone should be polite, but not formal; cheerful but not over-friendly. Jargon should be avoided. A ‘style guide’, complete with suggested responses to Frequently Asked Questions should be issued to all who manage live chat.

Jumplead contains a number of great features to ensure that you’re able to answer user queries effectively. For example, it allows you assemble a chat team to handle responses. Users may think they’re dealing with a single sales representative, but in reality, a team can assist in drafting answers to queries, meaning that if one representative if stumped, a colleague can step in and assist straight away. This can save you money, as a small team of skilled representatives can handle a number of enquiries simultaneously, something that’s impossible if staff are responding to queries via telephone.

Another useful feature is that it lets you customise the opening sentences of your greeting, reassuring users that they are interacting with a person.

Conclusion

Used intelligently, live chat can dramatically improve conversions and sales. Get it wrong, however, and you risk turning users off.

An effective strategy targets visitors who genuinely look like leads, or who seem to be stuck on your checkout page. Chat is a powerful tool that allows you to connect directly with potential customers that otherwise might not have entered your automated content marketing flow. It’s a great way to help customers with their queries whilst capturing valuable leads that can be carefully nurtured until they bear fruit.

(1) It's Alive: Why Live Chat Is So Important For Brands

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Related 'How to' Articles:

How to add live chat to your website
Adding live chat to your website creates a while new way to connect with buyers who are already on your website and checking you out. To install live chat you will need to add a unique piece of code to your website that is generated when you create a Jumplead account.
How to use live chat for lead generation
Live chat has the benefit of being immediate and easy to use, it's a mechanism that encourages people to interact (even when they might not be bothered to search out your contact form) driving an increased volume of leads.
How to save live chat conversations into your CRM
Keeping a single customer view is becoming increasingly important, particularly when infomation is gathered that can affect how you want to deal with a particular buyer. This is why Jumplead combines live chat and CRM functionality. Having the two systems integrated in the same platform means that chat conversations are automatically saved to Jumplead's contact record for your lead.





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